FREEDOM OF INFORMATION COMMISSION
OF THE STATE OF CONNECTICUT
In the Matter of a Complaint
by FINAL
DECISION
Maurice Rocheleau,
Complainant
against Docket
#FIC 87-183
Lisbon Board of Finance,
Respondent October
28, 1987
The above-captioned matter was heard as a contested case
on July 27, 1987, at which time the complainant and the respondent appeared and
stipulated to certain facts and presented testimony, exhibits and argument on
the complaint.
After consideration of the entire record, the following
facts are found:
1. The
respondent is a public agency within the meaning of §1-18a(a), G.S.
2. By letter
of complaint filed with the Commission on June 26, 1987 the complainant alleged
that the respondent failed to provide notice of a June 24, 1987 meeting.
3. On June
24, 1987 the respondent met, without public notice, to appoint an auditor for
the fiscal year 1986/87. The respondent
designated the meeting an "emergency meeting." Such gathering was a "meeting"
within the meaning of §1-18a(b), G.S.
4. At
hearing, counsel for the respondent moved for a continuance based upon the
unavailability of the town attorney, which motion was denied.
5. Also at
hearing the respondent moved to dismiss the complaint and to impose sanctions
against the complainant, which motions were denied.
6. The
respondent claims that pursuant to §7-396, G.S. it was required to choose an
auditor and to file the auditor's name with the secretary of the State of
Connecticut Office of Policy and Management [OPM] at least 30 days before June
30, 1987, but that, through an oversight, it had failed to do so.
Docket #FIC 87-183 Page
Two
7. By letter
dated June 15, 1987 a representative of OPM informed the chairman of the
respondent that notification of the respondent's choice of an auditor had not
yet been received. The letter further
stated that if no choice had been placed on file by June 30, 1987, the
secretary of OPM had the option, pursuant to §7-396, G.S., to appoint an
independent public accountant to audit the respondent's accounts.
8. The
chairman of the respondent received the June 15, 1987 letter from OPM on or
about June 22, 1987. On the evening of
June 23, 1987 it was confirmed by the respondent's clerk that, in fact, no
appointment of an auditor had been made.
The chairman thereupon contacted other members of the respondent and
arranged the June 24, 1987 meeting.
9. The
respondent claims a meeting could not have been postponed until either June 25
or June 26, 1987 because of the unavailability of a quorum.
10. The
Commission takes administrative notice that June 27 and 28, 1987 fell on a
Saturday and a Sunday, respectively.
11. It is
found that the circumstances of the respondent's June 24, 1987 meeting
constituted an emergency within the meaning of §1-21(a), G.S.
12. It is
concluded that the respondent's failure to provide at least 24 hours notice of
its meeting to appoint an auditor did not violate §1-21(a), G.S.
The following order by the Commission is hereby
recommended on the basis of the record concerning the above-captioned
complaint.
1. The
complaint is hereby dismissed.
Approved by order of the Freedom of Information
Commission at its regular meeting of October 28, 1987.
Catherine
H. Lynch
Acting
Clerk of the Commission