The above-captioned matter was heard as a contested case on May 3, 1999, at which time the complainant and the respondents appeared, stipulated to certain facts and presented testimony, exhibits and argument on the complaint. This case was heard with Docket #FIC 1999-050, Roger L. LeClair against Building Inspector, Town of Windham; and Town of Windham; Docket #FIC 1999-051, Roger L. LeClair against Foreman, Department of Public Works, Town of Windham; Department of Public Works, Town of Windham; and Town of Windham; and Docket #FIC 1999-052, Roger L. LeClair against Foreman, Department of Public Works, Town of Windham; Department of Public Works, Town of Windham; and Town of Windham.

        After consideration of the entire record, the following facts are found and conclusions of law are reached:

        1. The respondents are public agencies within the meaning of § 1-200(1), G.S. [formerly § 1-18a(1), G.S.]

        2. It is found that, on or about December 30, 1998, the complainant requested that the respondents provide access to the order to terminate the water supply to 201-203 Jackson Street, Willimantic, Connecticut (hereinafter "the shut-off order"). It is also found that, at such time, the complainant was permitted to inspect the entire contents of the file on such property and was informed that there was no shut-off order.

        3. By letter dated January 19, 1999, the complainant again requested that the respondents provide access to the shut-off order.

        4. By letter dated February 2, 1999, and filed with the Commission February 8, 1999, the complainant alleged that the respondents violated the Freedom of Information Act by failing to provide access to the shut-off order.

        5. By letter dated February 23, 1999, the respondents again informed the complainant that there is no written shut-off order.

        6. Section 1-210(a), G.S. [formerly § 1-19(a), G.S.], provides in relevant part:

[e]xcept as otherwise provided by any federal law or state statute, all records maintained or kept on file by any public agency, whether or not such records are required by any law or by any rule or regulation, shall be public records and every person shall have the right to inspect such records promptly…

(Emphasis added.)

        7. It is found that the shut-off order does not, and has never, existed. It is further found that the respondents informed the complainant of this fact prior to, and subsequent to, the filing of the complaint in this matter.

        8. It is concluded that the respondents did not violate the provisions of § 1-210(a), G.S. [formerly § 1-19(a), G.S.], in this matter.

        9. The Commission declines to impose a civil penalty against the complainant, as requested by the respondents prior to the hearing in this matter.

        The following order by the Commission is hereby recommended on the basis of the record concerning the above-captioned complaint:

        1. The complaint is hereby dismissed.

        2. The Commission encourages the respondents to promptly provide written responses to written requests for access to records in the future. In many instances, such responses can avoid administrative hearings at the Commission.

        Approved by Order of the Freedom of Information Commission at its regular meeting of

July 14, 1999.

_________________________

Melanie R. Balfour

Acting Clerk of the Commission

PURSUANT TO SECTION 4-180(c), G.S., THE FOLLOWING ARE THE NAMES OF EACH PARTY AND THE MOST RECENT MAILING ADDRESS, PROVIDED TO THE FREEDOM OF INFORMATION COMMISSION, OF THE PARTIES OR THEIR AUTHORIZED REPRESENTATIVE.

THE PARTIES TO THIS CONTESTED CASE ARE:

Roger L. LcClair
PO Box 781
Willimantic, CT 06226
Superintendent, Windham Water
Works, Town of Windham;
Windham Water Works, Town
of Windham; and Town of
Windham
c/o Atty. Richard S. Cody
21 East Main Street
PO Box 425
Mystic, CT 06355

__________________________

Melanie R. Balfour

Acting Clerk of the Commission

FIC1999-053FD/mrb/07151999