FREEDOM OF
INFORMATION COMMISSION
OF THE STATE OF
CONNECTICUT
In the Matter of
a Complaint by FINAL
DECISION
Frank G. Kiss,
Complainant
against Docket #FIC 87-56
Stamford Police
Department and Chief, Stamford Police Department,
Respondents June 10, 1987
The above-captioned matter was heard
as a contested case on April 7, 1987, at which time the complainant and the
respondents appeared, stipulated to certain facts and presented testimony,
exhibits and argument on the complaint.
After consideration of the entire
record, the following facts are found:
1. The
respondents are public agencies within the meaning of 1-18a(a), G.S.
2. On
February 11, 1987 the complainant hand-delivered a letter to the respondent
chief in which he requested copies of 15 categories of public records.
3. On
February 11, 1987 the respondents replied in writing to the complainant's
request, indicating that the requested records comprised several hundred pages,
that compliance would "take some time" and that a fee of $.25 per
page would be charged. The respondent
chief requested confirmation from the complainant that he was willing to incur
the copying expense.
4. On
February 18, 1987, first orally and then in writing, the complainant inquired
into the progress of compliance with his request. As of that date, the complainant had not confirmed his
willingness to incur the copying expenses and the respondents had not provided
the complainant with any records.
5. By
letter of complaint filed with the Commission on March 3, 1987 the complainant
appealed the respondents' failure to provide the copies requested.
Docket #FIC
87-56 Page Two
6. On
or about March 24, 1987, and again on April 7, 1987, the complainant received
copies of certain of the requested records.
7. As
of the date of hearing, the complainant was not satisfied with the respondents'
response to his request for the following records:
a. Any
records received from or sent to the FBI concerning the complainant or his wife
from 1966 to the present;
b. Records
of wiretaps of the complainant's telephone from 1966 to the present;
c. Records
of background investigations of the complainant;
d. Photographs
or information relating to photographs taken of the complainant's wife without
her knowledge, from 1967 to the present; and
e. The
curriculum and subject-matter of instruction of the Stamford Police Academy.
8. It
is found that the respondents have conducted a search of the records of the
respondent department and that the records referred to at paragraphs 7a, b, c
and d, above, do not exist.
9. It
is concluded that the respondents did not violate 1-15 or 1-19(a),
G.S. when they failed to provide the complainant with the records referred to
at paragraphs 7a, b, c and d, above.
10. The
respondents claim that the delay in responding to the complainant's request for
records was due to the breadth of the request and the necessity of conducting
research to determine whether the requested records in fact existed.
11. It
is found that among the records requested were items such as the law
enforcement code of ethics, the police officers' and chief's oaths of office,
minutes of police commission hearings and correspondence.
12. It
is found that to the extent that the complainant requested readily-identifiable
and accessible records, a delay of approximately 6 weeks in providing such
records violated 1-15 and 1-19(a), G.S.
Docket #FIC
87-56 Page
Three
13. It
is found with respect to the records referred to at paragraph 7e, above, that
the respondents believed that the complainant was requesting the contents of
the materials studied at the police academy, when in fact the complainant
wanted only a list of the subjects or categories of study. Such list was, prior to hearing, provided to
the complainant. On March 31, 1987 the
complainant made a request of the respondents for access to inspect the
materials covered by 11 subjects.
14. It
is found that the respondents' delay in responding to the complainant's request
for the records referred to at paragraph 7e, above, resulted from an ambiguity
in the request. Given the respondents'
reasonable misunderstanding of the request, it did not violate 1-15
or 1-19(a), G.S. to postpone compliance with the request pending confirmation
from the complainant.
15. It
is further found that the complainant's March 31, 1987 request for access to
specific bodies of material within the subjects covered at the police academy
is an additional request not encompassed by his February 11, 1987 letter and
not included in the complaint which is the subject of this hearing.
16. The
Commission notes that the respondents, at hearing, expressed their willingness
to provide the complainant with the requested access. The Commission also notes with approval the efforts of Officer
Robert Latosh, a member of the respondent department, whose efforts with
respect to the complainant's request far exceeded those required by the Freedom
of Information Act.
The following order by the
Commission is hereby recommended on the basis of the record concerning the
above-captioned complaint.
1. The
respondents henceforth shall comply with the requirements of 1-15 and
1-19(a), G.S. regarding prompt access to public records.
Approved by order of the Freedom of
Information Commission at its regular meeting of June 10, 1987.
ÿ
Catherine I.
Hostetter
Acting Clerk of the Commission